How to setup a private zoom web conference

Gareth Nicholls Updated by Gareth Nicholls

How to setup a private zoom web conference


  • A computer with a stable internet connection and a webcam.
  • A zoom account - ( Sign up at )

Important Details:

  • Using a free zoom account limits your call time to only 40 minutes per session, with a maximum of 100 participants
  • You can opt for a paid for tier/subscription which will give you access to webinars, many more participants and unlimited meeting time.

  1. Sign in to your zoom account.
  2. Go to the meetings tab
  3. Schedule a New Meeting
  4. Fill in the details of your meeting/live video
    1. Enter a tile, topic, description.
    2. Choose a date for the meeting, duration of meeting and timezone.
    3. Enter a meeting password should you want a private meeting. Note that you will need to share this password with your viewers ahead of time.
    1. Ensure that video for host (you) is turned on. And choose whether or not you want to see your participants.
    2. Select Computer Audio to make sure that your computers microphone is used to record sound.
    3. Choose the various meeting options which suit your needs. We recommend; Enable join before host, Mute participants upon entry, Enable waiting room.
    4. Lastly - select Save to save the meeting settings.
  5. You're almost there!
  6. Once you have saved your meeting details, you will be taken to a summary page where you can review all your meetings details, and edit them if need be. You can also start the meeting early if you so wish.
    1. On this details page, you will also get the Join URL which you will need to copy into the Howler Organiser Portal in order the ensure your viewers get the correct link to your meeting.
  7. That's it, you're all done!

How Did We Do?

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